Build a set guests will use
Choose games suited to the ages and venue, with short, readable rules. Check player numbers, space requirements and ground conditions.
Photograph and list the exact package contents. A striking game that is difficult to move may be less useful than a simple one guests play throughout the day.
Measure transport and storage needs
A €1,500 budget is a starting assumption, not a guaranteed number of games. Add crates, covers, spare components and dry storage.
Test loading the vehicle and weigh heavy items. Plan handles or a trolley where needed. Protect wood from moisture according to manufacturer instructions.
Price the package and the trips
Worked example: 35 weekends at €120 produce €4,200 in revenue. Deduct transport, cleaning, repairs, insurance and preparation time.
State whether collection, delivery, setup or hosting is included. Any discount still needs to cover counting components and collecting the games.
Make inventory checks quick
Number games and store components in labelled containers. Include a contents photo and piece count in each box.
- Count pucks, rings, balls and other components before departure.
- Check stability, edges, fixings and surface condition.
- Explain rules, intended ages and conditions of use.
- Recount, clean and remove damaged parts on return.
Test partnerships before expanding
Show a few packages to venues, associations and event organisers. Ask which games guests use and which are left aside.
Agree deposit, missing-piece, late-return and weather terms before booking. Confirm insurance for rental and any hosting service. Expand based on requested packages and bookings declined for lack of availability.